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Policies and procedures for the staff of Parsons Music Library

Parts (chamber music, etc)

Chamber music parts (for string quartets, brass quintets, piano trios, etc) that are shelved in a single folder or binding must ALL be checked out at once, to the same person. Do not let people pull out individual parts to borrow. This leads to lost parts and incomplete sets, which must be replaced at considerable expense.

Any part set, as described above, is considered a single item for checkout purposes. Therefore, it is OK to override the item limit that may pop up for non-UR borrowers.


The parking lot closest to the Music Library (the one behind Lora Robins) is for faculty, staff, and visitors only, until 5:00 pm (weekdays). Before 5:00 pm, students should park in the big Modlin Center lot. You can walk through the Modlin Center to reach the Music Library on the third floor.

On the days that a home football game is scheduled, many campus parking lots are closed to those who haven't paid for special access.  The Modlin lot is not affected by this, but it will likely fill up with game attendees.



Library student employees may be given special codes or passwords to access storage areas, equipment, and software. Sharing or other inappropriate use of these codes is strictly prohibited and is grounds for immediate dismissal.


Patio FAQ

Q. Why does the patio close at sundown?
A. Because there is no external lighting, and it's not safe to be out there in the dark.

Q. Will you be getting umbrellas for the tables?
A. No, because canvas umbrellas are too high-maintenance and permanent umbrellas are too expensive.

Q. What is that wire running along the base of the Keller roof?
A. It's a lightning rod for Keller Hall.  Please do not touch it!

Q. Can my club/group/class use the patio for a private event?
A. No.



Patron Conduct Policy (BASIC INFORMATION)

Patron Conduct Policy for Parsons Music Library

Patrons of Parsons Music Library are entitled to a clean, safe environment conducive to learning and the free exchange of information, access to library resources, and courteous assistance from library staff.   In return, patrons are expected to abide by the following guidelines:



  • Do not do anything that disrupts others’ use of the library.
  • Library users must comply with all local, state, and federal laws.  Students must also adhere to the UR student code of conduct
  • Only approved posters and signs may be posted in the library.
  • Shirts and shoes are required at all times.
  • Possessing or consuming alcohol, or being under the influence of alcohol, is prohibited.
  • Indecent exposure or sexual conduct, including inappropriate public displays of affection, is prohibited.
  • All animals are prohibited, except those trained to assist persons with disabilities.
  • Children under 12 should not be left unattended.
  • Respect library property by following circulation procedures and by keeping materials clean, unmarked, and intact. Anyone who damages materials or equipment is responsible for repair or replacement costs.
  • Personal belongings should not be left unattended.  Staff retains the right to place unattended belongings in the Lost and Found box, located behind the Circulation Desk.


Equipment Use:


Do not disconnect or otherwise tamper with the library’s equipment, printer, copier, or computers.



  • Cell phone conversations are prohibited in open areas of the library.
  • Speak in a low voice throughout the library.
  • When possible, group work should take place in a study room, with the door closed.
  • Use headphones when listening to audio in open areas of the library.
  • Playing musical instruments in the library is prohibited.


  • Food and drink are allowed in the Music Library; however, patrons are expected to consume them with consideration for other patrons and for library materials.
  • Always clean up after yourself using the trash or recycling receptacles.
  • Report spills to library staff immediately.

Patrons who violate these rules or refuse to comply with library staff requests will be subject to referral to the proper authorities.

Personal Property (BASIC INFORMATION)

If anyone asks you to hold their personal property (musical instruments, bags, etc.) behind the desk, please tell them that it's against our policy.  The library can't be responsible for anyone's personal property.

To safeguard your own personal property while you are working, you are permitted to put your things in the CD storage room, but we cannot do this for other people.


The Music Library’s multi-function photocopier can make both black-and-white and color copies and also scan documents to a USB drive.  Instructions are posted on and around the copier.

Paper copies cost 10 cents per page for black & white and 30 cents per page for color; scanning to a USB drive is free.


Paper for the photocopier should come from the "COPIER" box in the storage room. Do not take paper from other boxes.

Paying for copies

Our photocopier is managed by Printing Services (Special Programs Building). Only they can give refunds, so in the event of malfunctions, please send patrons to them.  The machine accepts coins, as well as $1 and $5 bills, and it makes change for these denominations.  Currently, we do NOT make change for larger bills.  You might suggest that patrons make a small purchase at ETC in order to break a larger bill.

Music faculty, and some faculty/staff in other areas, have made arrangements to charge their copying to their respective departments by entering their nine-digit ID number.  All others must pay cash.  If a faculty member wishes to charge copying to his/her department on a regular basis, please refer him/her to Linda.

Clearing Paper Misfeeds

NOTE: This machine should be handled gently, and you must avoid slamming shut any parts of the machine that open after you've cleared a misfeed.

CAUTION: The inside of the machine can be very hot.  For your safety, when removing misfed paper do not touch any parts other than those specified in the Troubleshooting manual.

If a misfeed happens, remove the misfed paper or original following the procedures stated on the sticker inside the finisher or front cover. A misfeed has occurred in the place corresponding to the letter on the control panel. Open the Troubleshooting manual, located in the bottom cabinet of the machine, and look through Chapter 6 for detailed instructions on how to clear the misfeed according to each letter. There are many to go through, and each corresponds to a different part of the machine: A, A2, B, C or R, P, R1, R2, R3, W, Y, and Z.

If there doesn't seem to be any misfeed, but you're still getting error messages, try opening and gently closing all of the various compartments on the machine.  Sometimes that works.

Practice Rooms

The practice rooms in Booker Hall belong to the Music Department. The Music Library has no control over them, and we don't have keys to them. If someone needs to unlock a practice room door, they should contact the Music Department or the non-emergency Police (289-8715)


The Music Library has one public printer, an HP LaserJet P4015x with duplex (double-sided) printing capability.  Its network ID is BKR201PRT1

Paper for the printer is kept in the work room.  Take only from the box labelled "PRINTER."

Printing from Staff Computers

Courtesy of a former student employee, here are instructions for printing from either of the two student employee computers:

And please remember to change back to the "Tear Bar" printer (receipt printer) when you use the circulation program!


There are three categories of student employees in the Music Library: Assistants, Managers, and the Student Consultant. In most cases, newly hired students start as Assistants, and may be considered for promotion after successfully completing one semester of work in the Music Library. Promotion to Manager is at the discretion of the Music Librarian and Music Library Associate; current Student Managers may also be asked for their opinion about a candidate's suitability for promotion. Factors that influence promotion include anticipated vacancies, student performance, scheduling needs, and budgetary considerations.

Student Manager

Students are chosen for promotion to Manager because they have distinguished themselves as Assistants. In addition to fulfilling basic expectations, they exhibit sound judgment in implementing Music Library policies and practices, ask for additional work assignments, volunteer to sub for others, demonstrate a high level of maturity and responsibility, maintain open communication with the Music Librarian and Music Library Associate, and possess leadership potential. Because Student Managers have supervisory responsibilities, they should be positive role models for the other students on staff, and should be able to offer guidance and constructive criticism in a congenial manner.

The sub-category of Evening/Weekend Student Manager exists to give additional compensation to Managers who work after 5:00 pm or on weekends, when Melanie and Linda are not here to supervise.

Student Consultant

The Student Consultant is a special position reserved for the most highly qualified student employee. He or she ordinarily must have worked at least one year in the Music Library, demonstrating exceptional self-motivation, trustworthiness, and adherence to our mission and policies. Additional qualifications and responsibilities are listed in the position description, available from the Music Librarian. The Student Consultant is selected by the Music Librarian in consultation with the Music Library Associate, and the position may remain unfilled if a suitable candidate is not found.



Music Library student employees are expected to be courteous, respectful, and discreet when communicating with all library patrons. This means giving your full attention to anyone who approaches the desk, answering all questions as objectively as possible, and maintaining absolute confidentiality with regard to what people ask, research, or borrow from the library.

If you're unsure of an answer, do not guess. Refer the patron to Melanie or Linda if they are available; if not, take down the patron's contact information and staff will respond as soon as possible.

Difficult situations

If you encounter a patron who makes you uncomfortable, ask Melanie or Linda to come assist you. Do not argue with a patron; get another staff member to intervene. Refer all complaints or disputes to Melanie or Linda.

If you feel that you are in physical danger, hit the 911 button on the circulation desk phone. This will summon campus police.

Dress Code

The Music Library does not have a formal dress code. Remember that you are representing the Music Library to everyone who walks through our door, and dress accordingly. Also note that flip flops won't protect you if you drop a book on your foot.