PARSONS MUSIC LIBRARY POLICIES AND PROCEDURES: I

While the Music Library is supposed to be open when classes are cancelled due to inclement weather, sometimes the University decides not to unlock Booker Hall and the Modlin Center.  Under these circumstances, the Music Library will remain closed, since most people are unable to enter the buildings.

If you are scheduled to work when classes have been cancelled, be sure to check your email for a communication from Linda or Melanie.  We will tell you whether you need to report to work.

The Interlibrary Loan office at Boatwright will try to borrow materials from other libraries when they are needed by our patrons. We also lend our materials to other libraries for the same purpose. We only borrow materials on behalf of current UR students, faculty, and staff, so alumni and community borrowers should consult their local public library if they need interlibrary loan services.

The best way to see if materials are available at other libraries is to search in WorldCat

If someone wants to submit an ILL request

Please direct them to this web page: https://library.richmond.edu/services/interlibrary-loan/index.html or to Linda if they need help identifying materials to borrow. ILLs requested by faculty and staff are delivered to their department offices. ILLs requested by students are held at Boatwright Library, even if they are related to music.

If someone wants to return an ILL that is no longer needed

We can accept returns of ILLs from students and faculty. Do not discharge the item (even if it has a barcode, it's not in our system), but just put it on the shelf behind the circulation desk, in the designated location.

Security alarm

ILL materials borrowed from other libraries may set off the door alarm when a patron takes them out of the library. This can't be helped, since the item comes from another library whose security system may be different from ours.  Just let the person go after verifying that it's not a Music Library item that's causing the alarm to sound.

International students who are employed by any department on campus, including the Music Library, need to follow a few additional employment rules due to their citizenship status. Some pertain to documentation and others govern how many hours they are permitted to work. More information is available on the Student Employment website

The Music Library has iPads that can be borrowed for two weeks by current UR students, faculty, or staff.  Only Linda or Melanie can check out an iPad to a borrower, but everyone can accept and check in a returned iPad.  However, the iPad must be reset in the presence of the person who is returning it, because their Apple ID password is required to complete the reset.  To reset an iPad, please follow these steps:

1. DO NOT LET THE BORROWER LEAVE UNTIL YOU HAVE RESET THE DEVICE.

2. Turn on the iPad and access the main screen (the four-digit lock code should be 1234.  If it’s not, then ask the person to enter their code)

3. Open “Settings” (the gray icon that looks like a gear)

4. On the right side of the screen, scroll down to the bottom and select “Reset”

5. Select “Erase All Content and Settings” (the second option in the list), then ERASE and ERASE again

6. Hand the iPad to the person and ask them to enter their Apple ID Password.  If they have forgotten it, they can create a new one at http://iforgot.apple.com

7. The iPad will then reset and you can discharge it and return it to the cabinet with its charger

If you run into any problems or you forget to reset the iPad before the person leaves, please notify Linda and/or Melanie.