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OneSearch doesn't always make it easy to find music scores and recordings. Here are a few tips:
GENERAL ADVICE:
The more words you include in your search, the fewer results you are likely to get, but these results should be more precise. If you enter just one or two search terms, you will get more results, but they will be less precise. So if you want more results, try using fewer search terms; if you want fewer results, try adding more terms to your search.
TITLES:
If you're looking for music with a unique title (i.e. one that isn't shared by any other composition) then you can just do a keyword search, selecting "that contain the exact phrase" from the middle drop-down.
If you're looking for music with a generic title (i.e. a "common" title based on the musical genre, like "symphony," "sonata," "nocturne," "etude," etc), try using the plural form of the title, since most of the time these pieces come in collections.
If you're looking for a piece for a particular instrument, be sure to include it in your search (e.g. flute sonatas, guitar quartets, etc).
COMPOSERS:
If you know the composer's name, it's always best to include it in your search. If you're not sure how to spell it, this list might be helpful.
If you can't find something, don't ever tell someone that we don't have it. Just take down the relevant information and give it to Melanie or Linda.
Our circulation system is part of a larger integrated library system called Alma. The Fulfillment module of Alma allows us to keep track of what is being borrowed and returned (or not returned). It is a very complex program, and there are a lot of components that library student employees will never use. Below is some information about the parts that you will encounter:
Before the circulation transaction, ask patrons if they found what they were looking for. If not, offer to assist them or refer them to staff.
[note: for CDs and DVDs, put the discs in the cases before charging them, just in case a disc turns out to be missing]
1. Log into Alma with your Net ID and password
2. Click the Fulfillment button on the black menu bar
3. Under Checkout/Checkin, click "Manage Patron Services"
4. Swipe the patron's SpiderCard or scan the barcode on their Special Borrower card. They should present one or the other of these items to you. Refer to Linda or Melanie if they cannot. If the machine refuses to scan their card, enter their last name in the search box, but do not click GO until the system autofills their full name. Then click on the name, and GO. If the name doesn't autofill, then the person is not in the system (refer to Melanie or Linda).
5. Scan the barcode on each item to be checked out. Don't forget to scan every item in a set of parts. Each scanned item should then appear on the screen. If it doesn't, then the transaction has not registered.
6. Desensitize all bound items before handing them back to the patron
7. When you're finished, click the "Done" button in the top right corner, to maintain patron confidentiality.
[note: for CDs and DVDs, make sure the discs are inside the cases before checking them in]
1. Log into Alma with your Net ID and password
2. Click the Fulfillment button on the black menu bar
3. Under Checkout/Checkin, click "Return Items"
4. Scan the barcode on each returned item. Don't forget to look for any parts that might be in the back of a score. Each scanned item should appear on the screen. If it doesn't, then the transaction has not registered. Please pay attention during this process to make sure all items are checked in. FAILING TO CHECK IN ITEMS PROPERLY INCONVENIENCES PATRONS AND REFLECTS BADLY ON THE MUSIC LIBRARY.
5. Sensitize all bound items before putting them on the reshelving cart.
6. Put CDs and DVDs in the red boxes on the reshelving cart so the discs can be returned to their envelopes and the cases can be reshelved.
The circulation area (a.k.a. "Information & Assistance area") is where you will spend most of your time as a Music Library student employee. Please keep this area as neat as possible. To avoid confusing staff and patrons, only students who are currently working a shift should be in the circulation area. If you're not working and you need a place to study, please avail yourself of a study room or a space in the reading room.
There are two identical computers at the circulation desk. Each user must log in with their own net ID and password. These computers are intended primarily for library-related functions. Using them for schoolwork is a privilege that we extend to our student workers, with the expectation that they will not tamper with the basic configuration of these machines. Please do not download or install programs, and do not modify or add icons to the computer desktop. If you need to save a file, save it to Box, to your google drive, or to a USB. If we find documents or icons on these computers that we don't recognize, we will delete them.
Managers who work the closing shift should follow these steps:
1. Go into the reading room and announce that the library will close in 15 minutes.
2. Enter any occupied study rooms (knock first) and do the same thing. Also the patio, if it's in use during your shift.
3. Close and lock the Booker door with the vertical metal strip (the one with library hours posted on the outside) using the library key: turn the key left to lock.
1. Make sure all patrons have left the library. Check the study rooms, stacks, and patio (even if it's been locked during your shift).
2. Make sure all windows are closed in the study rooms, staff areas, and the alcove area.
3. Remove the signs from the front of the book return units and place them in the white envelope on the right side of the smaller unit.
4. Close and lock the remaining Booker door with the library key, turning left to lock (check the handles to make sure).
5. Lock the Modlin door by turning the lock button to the horizontal position.
6. Make sure the patio door is locked, even if it was not in use during your shift.
7. Push in the chairs at the long tables and dispose of any trash that you find.
8. Shut down the public and staff computers.
9. Turn off the digital signage monitor with the remote behind the desk.
10. Turn off the lights in the reading room.
11. Open the CD storage room, using the key to re-lock the handle. Enter and lock they keys in the laptop cart. Exit the CD storage room.
12. Exit the library through either door, making sure it is locked behind you (remember that the Modlin door has a lock button on the inside handle).
*** If you're working on a Saturday, or opening on a Sunday, return the front door key to Boatwright after your shift ends (add 15 minutes to your time sheet to cover this additional work responsibility). ***
If you accidentally lock yourself out of the Music Library and need to get back inside, call the non-emergency police at (804) 289-8715
Our compact (mobile) shelving enables us to store many more books than we could with regular shelving, but it is also more complicated to use. Please keep the following guidelines in mind at all times:
1. Never move a shelf without first checking for obstructions like people and stepstools.
2. Lock adjacent shelves before entering in case someone else doesn't follow rule #1
3. Be very careful using a stepstool inside the compact shelving. The floor is not level, due to the tracks and the raised platform.
4. If you use a stepstool inside the compact shelving, please remove it when you're finished.
5. Be careful removing and replacing books, since they slide around more on this type of shelving.
6. If you see a book that looks too tall or too long for the shelf that it's on, please alert Linda or Melanie.
Compact shelving can be intimidating for people who have never used it before. Please be patient with patrons who may be uncomfortable with it, and assist them if they seem reluctant to move the shelves themselves.
Here are the names of some well-known composers that may be difficult to spell. Copy and paste into the catalog as needed.
Beethoven
Brahms
Cherubini (pronounced Kay-ru-BEE-nee)
Chopin
Copland (pronounced COPE-land)
Duparc
Dvorak (pronounced DVOR-zhak)
Grieg (pronounced GREEG)
Handel
Haydn (pronounced HI-den)
Ibert (pronounced ee-BEAR)
Liszt
Mahler
Mendelssohn (you may need to search his full last name, Mendelssohn-Bartholdy)
Messiaen (pronounced Mess-YON or MESS-yen)
Milhaud (pronounced Mee-YO)
Ockeghem (pronounced AH-keg-em)
Piazzolla
Poulenc (pronounced Poo-LANK)
Prokofiev (pronounced Pro-KO-fi-ev)
Rachmaninov (pronounced Rak-MA-ni-nov)
Schoenberg (pronounced almost like SHERN-bairg)
Schuman (first name William)
Schumann (first name Robert)
Szymanowski (pronounced Shee-ma-NOV-ski)
Tchaikovsky
Weber (pronounced VAY-ber)
Webern (pronounced VAY-bern)
Xenakis (pronounced Ze-NA-kis)
Visitors to the campus may use the VisitUR network free of charge for basic internet access, which includes searching the online library catalog. Instructions are here. If they want to use library databases or other subscription services, they will need a network guest account. Guest accounts can only be created by Melanie or Linda. If neither is available, send the person to Boatwright's Service Desk, where staff can assist them.
Library users expect that information regarding their reading habits will be kept confidential. The University of Richmond libraries are bound by professional standards, as well as by the law of the Commonwealth of Virginia, not to reveal confidential library records to anyone without properly drawn court orders.
For our staff, this means that we do not tell ANYONE (not even faculty or administrators) what another person has borrowed from the library or asked about at the reference desk. Student employees who intentionally share such information with unauthorized persons are subject to termination.
If a patron wants to borrow an item that is currently checked out to someone else, the prospective borrower may place a hold or recall on the item, or may speak to Linda or Melanie about other options to get access to it. DO NOT REVEAL THE NAME OF THE CURRENT BORROWER, but it is okay to say when the item is due back in the library. If someone pressures you to reveal information about an individual library patron, please refer the person to Linda or Melanie.
Student employment from one semester to the next is never guaranteed. Continuation will be assessed on the following factors:
The Music Library maintains physical course reserves (books, scores, CDs, DVDs, etc) when faculty request them. E-reserves (online book chapters, journals articles, etc.) are processed at Boatwright. If professors have questions about any of this, refer them to Melanie or Linda.
Books, scores, CDs, and DVDs on reserve are shelved behind the circulation desk, organized by professor/course. Reserve items are clearly marked with a sticker that indicates the course, professor, and borrowing period, and they should not be reshelved in the regular stacks. Reserve items cannot be taken out of the Music Library unless this is indicated on the sticker. Sometimes reserve items are shared by more than one course, so it may be necessary to look around if something appears to be missing.
If a professor gives you an item to be added to his or her course reserve, be sure to ask which course it is for. Write that information on a Post-it and attach it to the item. Put the item on the "For Linda or Melanie" shelf.
These are processed and maintained by Boatwright Library staff. Call Alissa Potter (289-8852) with any questions or concerns.