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PARSONS MUSIC LIBRARY POLICIES AND PROCEDURES (Brunet): A-B

For use during Parsons Music Library's temporary relocation to Sarah Brunet Hall

Barcodes

 

If you are asked to add a barcode to a CD case, please keep the following guidelines in mind:

  • If the CD jewel case is inside a cardboard sleeve, put the barcode on the case and not the sleeve (we usually discard the sleeves unless they have unique and important information).
     
  • Try not to cover up any important information on the back of the jewel case, especially the track listing
     
  • If there is a manufacturer's barcode on the jewel case, DO cover that, or at least place the library barcode far away from it. If the library barcode is too close to the manufacturer's barcode, our barcode reader will try to pick up both of them.

Blackboard (BASIC INFORMATION)

The Music Library Student Employees Blackboard site is the central location where our library staff communicates with each other.  Melanie and Linda will post announcements with important new information that you will need to do your job, as well as weekly and semester-long work schedules.  This is also where our sub board is located, and where you will find contact information for each member of our staff.  There's also a link to this policy document.

It is expected that you will log in and check our Blackboard site at the start of every work shift, in case staff have posted something that you will need to know in order to do your job.  Better yet, log in every day just to see what's new.

Boatwright Books

The Music Library accepts returns of Boatwright books.  After discharging, insert a Boatwright routing slip (available on the small desk) in each book and place it in the outgoing mail area on the circulation desk.  If a red canvas library bag is available, put the book inside the bag.  Be sure to remove any "to Music Library" labels on the outside of the bag.

We can also accept returns of DVDs or videos from the Media Resource Center, but we do not collect fines for their materials.  Please refer patrons directly to the MRC to pay fines resulting from their materials.

Boatwright Library Main Desk

Phone: 289-8876

Book Returns

The Music Library has two book return units facing the front door of the building. These are for people to return materials when the library is closed. The smaller unit is for CDs and DVDs and the larger one is for books and scores.

When the library is open, we cover the return slots with signs directing people to return materials inside the library, so that we don't have to keep checking the book returns throughout the day. When the library is closed, the signs are kept in a white envelope taped to the right side of the larger book return.

Each book return opens with its own key. The book unit has a door that opens downward on the front, and the CD/DVD unit has a door in the back. The keys look identical, but the one for the CD/DVD unit has the letters "CD" scratched on it.

At Closing Time

The Student Manager takes the signs off the front of the units and places them in the white envelope on the right side of the larger unit. This allows people to deposit library materials in the units while we are closed.  As the final task of his/her shift, the Manager deposits the key lanyard in the CD unit before leaving the building.

When Opening the Library (Saturdays and Sundays)

Open the book return units and remove all library materials. Retrieve the key lanyard from the CD unit.  Lock the units up again and return the keys to their usual location. Remove the signs from the envelope on the right side of the larger unit and attach them to the front of each unit using the velcro dots. Be sure to discharge and reshelve all materials that you've taken out of the units.

Borrowing Policies (BASIC INFORMATION)

All items must be checked out/returned 15 mins. before closing.

STUDENTS

Item Type

Loan period

Renewals

Overdue fines

Books

28 days

1

None, but replacement fee is $100.00

CDs

28 days

3

$0.20 per day

Scores

28 days

3

$0.20 per day

DVDs

7 days

1

$0.20 per day

Laptops

4 hours in library

0

$0.50 per hour

iPads 2 weeks 1 (with Linda's permission) Replacement cost is $550 for the iPad and/or $40 for the power cord

Headphones

2 hours in library

1

$0.50 per hour

Metronomes, Boom boxes

2 hours

0

$0.50 per hour

Digital recorders (H2) 4 hours or 7 days 1 (with Linda's permission)  

Course reserves

variable

0

$0.50 per hour

Keys

2 hours

0

$5.00 per hour

Reference materials

Do not circulate

 

 


There are several categories of students in the School of Professional and Continuing Studies, and their library privileges vary:

Degree-Seeking SPCS Students are issued a SpiderCard and have full library privileges like any other student.

Non-degree seeking SPCS Students who are taking courses for credit do not get a SpiderCard but do get full library privileges like any other student. If they want to borrow something, look up their name in the circulation system.

Non-degree seeking SPCS Students who are not taking courses for credit (OCPE – Office of Continuing and Professional Education) do not receive a university ID or automatic library privileges. They may purchase a Special Borrowers card or join the Friends of the Library if interested in borrowing materials from the university library.

NOTE: OCPE students who complete the Landscape Design Professional Certificate are considered “alumni” and they are entitled to a free Special Borrowers alumni card.

Osher Institute students: are issued a SpiderCard and have full library privileges like any other student EXCEPT that they cannot log into library databases from off campus

FACULTY
 

Item Type

Loan period

Renewals

Books

120 days

2

CDs, LPs

120 days

2

Scores

120 days

2

DVDs, videos

7 days

1

Headphones

2 hours in library

1

Metronomes, Boom boxes

2 hours

0

Reference materials

2 days (more with Linda’s permission)

 


STAFF

Item Type

Loan period

Renewals

Books

28 days

1

CDs, LPs

28 days

1

Scores

28 days

1

DVDs, videos

7 days

1

Laptops

4 hours in library

0

Headphones

2 hours in library

1

Metronomes, Boom boxes

2 hours

0

Reference materials

Circulate only with Linda’s permission

 

 

 

 

Borrowing Policies: Patrons from Other Virginia Colleges and Universities (VIVA)

Academic libraries in Virginia currently allow patrons from any institution belonging to the "Virtual Library of Virginia" (VIVA) to borrow materials from any other VIVA library, simply by presenting a valid ID card from their home institution.  For a list of VIVA libraries, click here (it's most of the colleges and universities in Virginia, plus a few independent research libraries in the commonwealth. Public libraries are not included).

If a patron from a VIVA institution wants to borrow Music Library materials, they should be treated like a Special Borrower (only 5 items at a time; no DVDs).  Ask to see their ID card from their home institution, and look them up as a patron in the circulation system.  If they don't already have a patron record, you will need to add them as a Special Borrower.  Only Managers should do this, referring to the ADD / EDIT PATRON RECORDS page in the flipchart (be sure to follow the specific instructions for VIVA patrons).

Please note that students and faculty from out-of-state colleges or universities do not get borrowing privileges at our library (not even if they live in the Richmond area).

 

 

Breaks

You are entitled to rest breaks as part of your regular schedule if you work a shift of four hours or longer. For four or more consecutive hours of work time you get one paid 15-minute break (do not indicate this on your timesheet). For six or more consecutive hours of work time you get one paid 15-minute break and a required unpaid meal break of thirty minutes (sign out and back in on your timesheet).